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All mailboxes have been moved from the Exchange 2003 servers to the Exchange 2007 servers. Main differences are in the webmail interface. Please view the important features offered in Exchange 2007.
Access Outlook using either of the following ways:
| Using the full featured desktop client |
Click on Start, navigate to Desktop Software and choose Outlook 2007. Tutorials are featured below.
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| Using the internet interface, Outlook Web Access. |
Webmail allows great flexibility; end users can view and compose university email from any computer that has an internet connection. For assistance, please view our quick reference card.
Limitations of Webmail (must use desktop client for these):
1) Cannot assign delegate permissions.
2) Cannot open other calendars of folders if you have been given delegate rights.
3) Viewing of archive or personal folders created on your office hard drive. |
Mailbox Information
| Flow of messages |
Messages that come into your Inbox are also automatically stored in the Mimosa Archive folder (within 4 hours of arrival into your inbox). Messages remain in the Inbox for 60 days. After 60 days, they are moved from the Inbox and can be found in the Mimosa Archive folder. |
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| Mimosa Archive |
Per Bloomsburg University's email retention policy, messages will be archived for two years. After messages reach that age, they will be purged. View the Mimosa Archive support page for additional information, including tips for searching in the archive folder and how to save messages for longer periods of time. |
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Managed Folders
New beginning Aug 2008 |
Folder available under folder list. Messages moved to this folder will remain in that folder for 1 year. (They will also be viewable in the Mimosa Archive). To move a message to the Managed Folder area, click on the + sign next to Managed Folders. You will see a subfolder called 1YearRetention. Move messages into that folder.
- You may create subfolders under the 1YearRetention folder - right click 1YearRentention folder and choose New Folder. Move messages to that new folder as desired.
- Keep in mind anything under moved into the 1YearRetention folder(s) counts toward your overall mailbox quota of 650MB, so you should selectively choose what to move.
- After being stored for one year, messages will be removed from this folder but can still be found in Mimosa Archive for an additional year.)
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| Mailbox size |
650 MB. You will receive warnings if you are nearing the mailbox size limit. View Mailbox Cleanup Tips! |
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| Check your mailbox size |
Full desktop version of Outlook - right click the top level name under Mailbox and choose Properties. Click Folder Size button. You will see a breakdown of folder sizes. |
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Webmail version of Outlook (via the internet) - roll your cursor over top your name (don't click!) and you will see a message pop up showing your mailbox size. |
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Tutorials
Please take time to view the following tutorials, which are based on the full featured desktop client version of the software. These will assist you with the most common features in Outlook.
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