Equipment Loans

Electronic form submission instructions:

• Download the Equipment Reservation Form here.
• Enter all required information.
• Students:
  • Enter your name in the Student Signature line.
  • Save the completed form to your computer.
  • Email the completed form as an attachment to a faculty or staff member for approval.
  • or, print the completed form, sign it, have a faculty or staff member sign it, and deliver completed form to IMS in MCHS 1233.
• Faculty/Staff:
  • Enter your name on the Faculty/Staff Signature line.
  • Click the "attach PDF to email" button.
  • Email the form to stavr@bloomu.edu.
  • or, print and sign the form and deliver to IMS in MCHS 1233.

Please note:

• Saving and emailing the form is not possible without Adobe Acrobat Professional. If you do not have Acrobat Pro on your comptuer the email button will not show up and saved copies will not include your information. In this case, please print, sign and submit the form manually.
• If you have similar recurring requests, you may fill out the form and save it to your computer to update and resend each time you have an equipment need.
• Faculty and Staff members: When authorizing a completed form from a student, please confirm that the student is trustworhty and has appropriate need for the equipment listed on the form. You and/or your department will be held financially responsible for the equipment.

General Equipment Guidelines:

• All equipment must be returned within 14 days.
• Equpment requested for use in specific classrooms for the duration of a semester is subject to the approval of IMS professional staff and the availability of the desired equipment.
• The borrower MUST submit a reservation form prior to the desired date(s). The reservation will not be booked until this step is completed. This may be done online using the Equipment Reservation Form.
• Students must have faculty approval to request equipment. By signing or electronically submitting the reservation form, the faculty/staff medmber assumes total financial responsibility for the equipment should it become damaged or stolen while in the possession of a student.
• Students in the Mass Communication department or with other recurring needs for video production equipment are encouraged to enroll in the Pre-Authorized Students Program.
• All reservations are subject to equipment availability and fulfilled on a first come-first served basis.

Laptop and Data/Video Projector Guidelines:

• Employees may sign out a laptop computer and/or data/video projector for use at an on- or off-campus location to support the instructional, administrative, or public relations processes of the institution.
• Employees may sign out a laptop computer and/or data/video projector for short-term use (7 days maximum) to: make presentations at conferences or seminars; for record-keeping or writing related to an accreditation visit or other administrative function; for a business/industry visit or other similar function as a representative of the College.
• Laptops are not intended for long-term use, personal use by employees completing academic degree work, for long-term curriculum writing or revision projects, to deliver online course work, for extended home-based work projects, or as a substitute for the purchase of a personal computer.
• The borrower MUST submit a reservation form prior to the desired date(s). The reservation will not be booked until this step is completed. This may be done online using the Equipment Reservation Form.
• The borrower must state the purpose of the laptop use and a return date.
• By signing or electronically submitting the reservation form, the borrower also assumes total financial responsibility for the unit should it become damaged or stolen while in his/her possession.
• All reservations are subject to the approval of IMS professional staff and the availability of the desired equipment.
• In the event of shortages of equipment, the following priorities will be considered:
  a. Administrative use connected to the operation of the institution
  b. Presentation being made to an on- or off-campus group
  c. Business/industry or recruiting visits
  d. Short-term curriculum development projects
• Each laptop is configured with a standard complement of word processing, database building, and presentation software and connectivity hardware. Borrowers assume responsibility for returning the unit in the same condition in which they received it. Borrowers will remove ANY added/installed software and work/data files, and set the display back to original configuration before returning the laptop.